The first step in any implementation is the announcement by senior management of the organisation’s intention to create such a program and the appointment of a Safety Officer.
This announcement can come after bad news event, such as a serious accident, or a good news event, such as a newly-won contract with a customer who requires higher safety standards. Either way,
it is important that it is not seen as a witch hunt but has a feel-good factor of keeping staff safe and saving money and lives.
The client should outline the program - which will be based around formalising, documenting and consolidating procedures … with some additional paperwork being an unavoidable but necessary side-effect.
The choice of a Safety Officer should be based on the following factors:
- Must be someone with authority and employee respect
- May the business owner if it is only a small enterprise
- May be a HR or fleet manger or someone in charge of new employee inductions
It is important that the Safety Officer is provided with the tools to do the job and the time to perform the additional workload. This will include some additional document tools such as audit checklists, driver declarations and guidelines as well as real-world tools such as dash
cams and hands-free technologies.
In the next issue of this series we will cover the essential paperwork tools that need to be readied for a program launch.